Start planning your stand about 8 weeks before the show. Use this timeline, and always check the organiser's exhibitor manual for its own deadlines.
8 weeks before
- Confirm stand size, location and type (space only or shell scheme).
- Download the organiser's exhibitor manual and note every deadline.
- Write the brief: products to show, meetings to hold, budget.
6 weeks before
- Approve the stand design.
- Submit the drawings the organiser requires.
- Order power, internet and furniture through the organiser if needed.
4 weeks before
- Final artwork for walls, counters and graphics.
- Order roll-ups, standees, brochures and giveaways.
2 weeks before
- Production and finishing.
- Confirm build-up and access times with the venue.
Show week
- Installation during build-up days.
- Final check of lighting, screens and graphics.
- Dismantling as soon as the show closes.
What to bring to the stand
- Roll-up banners and standees
- Brochures and business cards
- Branded giveaways
- Spare cables, tape and cleaning kit
Updated 13/10/2026 by the Victory Digital team.
